There are numerous apps out there that you can use to try to keep track of all the important events in your life, but one of the best options is Google Calendar. This free calendar will allow you to schedule your appointments, dates with friends, and much more, while also allowing you to keep track of all those professional meetings. The best part is that you can share your Google Calendar with family, friends, and even business associates.
Here are 10 killer Google Calendar tips you must know:
1. Multiple Calendars
Instead of cramming all your work and personal appointments onto one calendar, you should be taking advantage of Google Calendar’s multiple calendar feature! All you need to do is create new calendars and then put each appointment or meeting into the appropriate calendar. Since each calendar will have its own name, you will not need to worry about putting things into the wrong one. You can even color code them all, so you do not need to think too much as you are going through your appointments.
2. Keyboard Shortcuts
How many times a day do you add things to your calendar? Once, twice, thirty times? If you are continuously entering data into your Google Calendar, you may want to save yourself some keystrokes by learning the keyboard shortcuts that are available. There are quite a few, but the ones that you will use the most include:
- Page Views– the day is 1 or d, the week is 2 or w, the month is 3 or m, 4 days is 4 or x, and the agenda is 5 or a. Change your viewpoint as often as you like with these simple keystrokes!
- Delete an Event – delete or backspace
- Create an Event – c
- Scroll to a Previous Date Range – k or p
- Scroll to the Next Date Range – j or n
- Jump to Today – t
Related: Google Maps Tricks You Didn’t Know
3. Take Advantage of a Daily Email with Your Agenda
We are all super busy in the morning, which means that we do not have time to click between apps or websites before we rush out the door. However, most of us do take the time to at least quickly check our emails before we leave. If that sounds like your day, then you may want to take advantage of Google’s daily email with your agenda for the day. This email will pop up in your inbox at five o’clock in the morning every day, so that you can capture a glimpse of what is going on in your day. If you want to set this up, all you need to do is select the gear feature and the calendar that you want emailed to you. It’s as easy as that!
4. Your Own Personal Secretary with the Create Feature
How many times a day do you wish that you had your own personal secretary filling in your calendar? While we cannot hire a real person for you, you can take advantage of the create button that is available in the upper left-hand corner of your calendar. All you need to do is click on that button and then type in exactly what your appointment is into the box. For example, “dinner with the kids at 6 p.m. tomorrow night at Olive Garden”. Your calendar will automatically fill in that information on your calendar for tomorrow night at six o’clock. You can also access this feature with your Google Assistant on your phone, and while you can type the information out, you can also tell them using the word create in the beginning of the sentence.
5. Create Events on Another User’s Calendar with Google’s API
Google Calendar API can be slightly confusing when you are first using it, because you will need to create a code during the process. However, once you get going, and have created a couple different events, you will find that Google Calendar API is not as tricky as it first seemed.
Your first step will be registering a Google application, so that you can eventually make API calls. You can use your existing Google application if you have one, but you will need to make sure that you enable the calendar API before you go any further. Once you have completed that step, you will need to have the user of the calendar that you need to give you authorization through OAuth2. As soon as you have that authorization, you will receive a code that can be used within an API call. That in turn will give you an access token that you can then use to continue to make API calls to create events and get user’s calendars in the future.
6. Download the App and Set Reminders
While having your Google Calendar at your fingertips on your laptop throughout the day is wonderful, you will thank yourself quite often after you take the time to download the Google Calendar app. The app will allow you to add appointments when you are on the go, so you do not forget about an important meeting or lunch date that you make when you are out of the office. You can even set up reminders, so that you never forget anything on your schedule for the day. Every reminder that you schedule will automatically show up on your Google Calendar app, which means that you will not miss anything simply because you stepped away from your computer.
7. Utilize Video Conferencing with Google Hangout
Not everyone attends meetings in person nowadays, thanks to remote workers becoming more commonplace. However, that doesn’t mean that everyone needs to be crammed onto a conference line, never to be seen or recognized. We recommend taking advantage of the Google Hangouts Meet video conferencing system when creating events in your Google Calendar, so that everyone can attend via the video call URL that is included within the invite.
8. Add Unique Calendar Events
Many of us know that Christmas falls on the 25th of December every year and that Valentine’s Day is February 14th. However, what about all those holidays that are continuously changing every year? Easter, Mother’s Day, Father’s Day, and many more. Do you want to take the time to research those dates each year or would you prefer Google Calendar do all the work for you and simply plug that information into your calendar? We are thinking that you would prefer the latter, which is why Google created this feature. Now you will have no excuse to not go out and buy a gift or take the time to celebrate with family and friends.
Setting up these unique calendar events that change every year is quite easy. All that you need to do is click on the gear icon at the top of your calendar and select settings. Within the general settings category, you will notice that there is an item called Add Calendars. When you click on that, you will be given numerous options and one of them will be browsing calendars of interest. You can simply select the ones that you want to import to your calendar and these holidays will automatically appear on your calendar each year. You may want to add more than one unique calendar, as everything that you need may not be on just one of them. To see what is included within the calendars that you are interested in, you can click on the preview button.
9. Link Your Calendar to Alexa with Amazon
Some people think that they cannot possibly link their Google Calendar with Amazon’s Alexa, because Google is not part of the Amazon family. However, it is possible, and it is simple to do. Your first step is to open your Alexa app and click on settings and then calendar. Choose the Google option and sign into that platform. Allow Alexa access to your calendars and then choose which calendar you want to sync with your Alexa device. Once your calendar is set up with Alexa, you can ask her what is on your schedule or ask her to add new appointments to your calendar for you.
10. Embed Your Calendar
Not everyone wants their calendar viewed by hundreds or thousands of people, but there are those that run a business that need to let people know when they are busy and when they are available. Google will allow you to embed your calendar into your website or blog. This is as simple as going to settings and integrating the calendar of your choice. As soon as you receive the embed code, you can place it where you want it on the page. You can even customize this embedded calendar, so that it is the size and the colors that you want.
Google designed their calendar to be user friendly so that everyone, including you, could live their life without being overbooked or forgetting about things that need to be completed. When you take advantage of every feature that is included on your calendar, you will find that you can easily schedule your days and nights without any problems.